Camps/Youth Programs Policy and Procedure


As per the University Camps and Youth Programs Policy, all camps and programs that use a University facility, whether they are organized by University departments or users external to the institution, must complete the following: 

1. Coral Gables Camp Facilities User Agreement 
2. Youth Program/Camp Registration Form
3. Annual Online Emergency Preparedness Training 
4. Any additional forms required by the Facility Coordinator**

Children at Play

Completed forms must be submitted online using this process for University approval.

Camps that do not complete the required forms will not be permitted to utilize any University facility.

PLEASE NOTE: Background checks are required on all camp and program employees, volunteers, or affiliates working at the University of Miami. This requirement is a material term of the Facilities Use Agreement. The background screening must include a Level 2 background screening as defined by the State of Florida, which includes fingerprint checks through the Florida Department of Law Enforcement (FDLE) and the Federal Bureau of Investigation (FBI). Failure to comply with this requirement will result in the immediate termination of the Facilities Use Agreement.

Additionally, all camp and program directors, employees, volunteers, or affilates working at the University of Miami are required to complete the Department of Children and Families online training course found on the Youth Programs and Activities web page.

All persons wishing to organize a camp or program on the University of Miami campuses must complete a Youth Program Registration Form and include any additional documents that explain or clarify details related to the Camp or Program.

Should the Camp or Program involve the use of a University facility, the Camp Director* will reserve the facility through the appropriate Facility Coordinator** and complete a Facility Use Agreement. Once completed, the Facility Use Agreement and Youth Program Registration Form, along with appropriate insurance documentation, shall be submitted online to the University's Business Services Office by the Facility Coordinator for University approval.

*Camp/Program Director: The person(s) responsible for coordinating all Camp and Program activity. The individual(s) may be a University employee or an individual external to the University.

**Facility Coordinator: A University employee in charge of a University Facility with authority to permit the use of the facility.